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2016/17 Incoming Erasmus Students

Examination transcripts for the 2016/17 academic year were sent in July, 2017.  Copies were sent by post to the International Offices of our partner universities, as well as to students' home addresses.

Latest News

Information for Incoming Erasmus students 2017/18

Your Application

The deadline for receipt of semester 2 applications will be 31st October and we require you to send us a hard copy application by post, to arrive by that date.  Please see the Admissions Procedures page for full details of how to apply.  Acceptance e-mails should be sent out within two weeks of the deadline.  Please be sure to check your junk/spam folder, as important e-mails sometimes end up there.  A further e-mail will be sent closer to the start of the semester, providing incoming students with instructions about activating their campus account, their NUI Galway student e-mail account, etc.

Your Learning Agreement, and Registering your Modules

NUI Galway does not have a deadline for receipt of learning agreements from incoming Erasmus students. This is entirely a matter for your home university, and you should ask your home university coordinator for guidance. Please be sure to select only courses that are available to visiting students.  

The 2017/18 semester 1/full year Visiting Student Handbook is now available.  While we had been directing people to use last year's edition as a good indication of what courses might be available, please keep in mind that Learning Agreements that are signed on the basis of the 2016/17 listings are approved in principle only, because there may be some changes in what's available from one year to the next. In other words, we are never able to guarantee the availability of particular courses until the latest handbook is published.  Be aware also that some courses may have prerequisites, or a limit in terms of the number of students that may enroll for them.

When making your choice of courses, please remember that:

• you should only select courses (also called "modules") in the subject area that is covered by the bilateral agreement which your university has with NUI Galway, and under which you are coming to study here (e.g. "Arts/Humanities"; "Business Studies"; "Law", "Engineering", etc). For example, if your main area of study is Business or Languages, you will not be permitted to take courses in, for instance, Engineering or Biochemistry.
• you may only select courses that are listed in the Visiting Student Handbook: other courses that you may find while browsing through our individual College or School websites might not be available to visiting students. (The only exception is for those students coming to NUI Galway under specific exchanges with our School of Law, who may select additional courses from the Law School Visiting Student Guide; these courses are not available to any other Erasmus students.) 

Please make your course choices in consultation with your academic coordinator at your home university. Recognition for courses taken and examinations passed at NUI Galway during your Erasmus visit will be a matter for your home university. 

Course (module) registration will be done online by students themselves, and this will open on Monday, 4th September.  You can download a useful Module Registration Guide for Visiting Students.  After you register your modules, you will be able to make changes to your selection, but only for a limited period: please note that online registration will close on Monday, 25th September, and no changes will be possible after this date.

With regard to the subject ENGLISH, please note that visiting students are only permitted to take one seminar course per semester - you will find a long list of these in the above-mentioned booklets. Lecture courses are listed separately, and you may take as many of these courses as your timetable permits, while noting that some lectures may have overlapping timeslots: if a course involves two lectures per week, for example, you must make sure your timetable allows you to attend both. When completing your learning agreement, please ensure to select no more than one English seminar course. While you will be able to register online for many of the courses you will take at NUI Galway, different procedures may apply in the case of English seminar courses. We will advise you on this at Orientation, and you can find more information on the English Department website.

Your Erasmus academic coordinator at NUI Galway

Please note that any questions about course content, credit weightings, timetables, etc cannot be answered by staff of the International Office - it's worth checking the relevant departmental website in the first instance, and if you need to discuss the content of courses in detail, you should contact the relevant academic coordinator at NUI Galway. You may wish to consult the list of Erasmus Academic Coordinators.  Your academic coordinator is the "responsible person" who must sign your learning agreement - unless you are an Arts/Humanities student from Malta or Utrecht, or a student from Uppsala in a subject area other than Business or Medicine, in which cases you should contact the NUI Galway International Office.

Orientation programme for students arriving in January 2018

The main Orientation Day will be Thursday, 11th January, with a morning session (starting at 09.30) for all new international students (including Erasmus), and an afternoon session at 14.00 specifically for our new Erasmus students.  The venue for both sessions will be the Bailey Allen Hall.  Attendance at Orientation is compulsory.  Erasmus students will receive their identity cards at the end of the afternoon session, when they will also have an opportunity to have their Certificate of Arrival signed.

On Friday, 12th January, there will be academic advisory sessions in a number of popular subjects. 
Full details of all important dates/events for international students are available on our Orientation page.

Medical Students

Incoming Erasmus Medical students will be required to present certification of Health Screening on arrival at the Medical School and prior to placement at NUI Galway. 
They must also provide a Police Clearance Certificate from their country of origin. This is also referred to as Garda Vetting (An Garda Síochána = Ireland's national police service).

Other relevant information

• English classes for all Erasmus students are available for a five-week period at the beginning of each semester. You will be notified about this at Orientation. 
• Accommodation: Unfortunately the International Affairs Office is not in a position to help organise your accommodation, but please consult the website of NUI Galway's Accommodation Office for advice:  and see also the accommodation tips we have compiled for you.
• Other useful links:
  • Counselling 
  • Student Health Unit
  • Societies Office
  • Chaplaincy